Data Protection Policy

DATE: 13/09/2024 v.1.0

PRIVACY POLICY
Human Factory OÜ (Human Factory, Behind Your Back, Behind-Your-Back “we”, “our”, “us”) is a software development agency, that help employees to get employed or find a better job.

As a Visitor or Member of our Services, the collection, use and sharing of your personal data is subject to this Privacy Policy.

CONSENT
By using our services, you hereby consent to our Privacy Policy and agree to its terms.

DATA CONTROLLER (GDPR)
Human Factory OU legal basis for collecting and using the personal information described in this Privacy Policy depends on the Personal Information we collect and the specific context in which we collect the information.

• Human Factory OÜ, Reg. Nr.: 14770925 Legal address: Peetri 7, 10415 Tallinn, Estonia

DATA WE COLLECT
In general we collect data that you provide us directly or indirectly.

REGISTRATION
You provide us with the following information to create your account:

• First Name and Last Name
• eMail address
• Mobile phone number
• Your Qualification
• Your Education
• Your Age
• Password
• Your Salary
• Your Experience/Skills/Position

PROFILE
You provide us with the following information when you fill in profile:

• Your Employment Dates
• Your CV
• Language knowledge and level
• Your Current or Previous Employer data: Name, eMails, Phone number, Contact Person, Feedback and Comments
• Passport or ID copy
• Visas copy
• Driving Licence copy
• Qualification diploma copy
• Qualification courses copy
• Health Certificate Copy
• Reference

LOG FILES
WindFarmJobs follows a standard procedure of using log files. These files log visitors when they visit websites. All hosting companies do this and a part of hosting services' analytics. The information collected by log files include internet protocol (IP) addresses, browser type, Internet Service Provider (ISP), date and time stamp, referring/exit pages, and possibly the number of clicks. These are not linked to any information that is personally identifiable. The purpose of the information is for analyzing trends, administering the site, tracking users' movement on the website, and gathering demographic information.

COOKIES and WEB BEACONS
Like any other website, WindFarmJobs uses 'cookies'. These cookies are used to store information including visitors' preferences, and the pages on the website that the visitor accessed or visited. The information is used to optimize the users' experience by customizing our web page content based on visitors' browser type and/or other information.
For more general information on cookies, please read "What Are Cookies".

GOOGLE DOUBLECLICK DART COOKIE
Google is one of a third-party vendor on our site. It also uses cookies, known as DART cookies, to serve ads to our site visitors based upon their visit to www.website.com and other sites on the internet. However, visitors may choose to decline the use of DART cookies by visiting the Google ad and content network Privacy Policy at the following URL – https://policies.google.com/technologies/ads

GOOGLE ANALYTICS
This website contains plug-ins of the google analytics, their privacy policy note and credentials are available under the following link: https://policies.google.com/privacy

LINKEDIN
This website contains plug-ins of the social network LinkedIn, their privacy policy note and credentials are available under the following link: https://www.linkedin.com/legal/privacy-policy
If you do not want Linkedin to associate visiting our pages with your Linkedin account, please log out of your Linkedin account or avoid pushing like or/and share buttons.

FACEBOOK
This website contains plug-ins of the social network Facebook, their privacy policy note and credentials are available under the following link: http://www.facebook.com/policy.php
If you do not want Facebook to associate visiting our pages with your Facebook account, please log out of your Facebook account or avoid pushing like or/and share buttons.

OUR ADVERTISING PARTNERS
Some of advertisers on our site may use cookies and web beacons. Our advertising partners are listed below. Each of our advertising partners has their own Privacy Policy for their policies on user data.

OTHERS
You may consult this list to find the Privacy Policy for each of the advertising partners of WindFarmJobs.
Third-party ad servers or ad networks uses technologies like cookies, JavaScript, or Web Beacons that are used in their respective advertisements and links that appear on WindFarmJobs, which are sent directly to users' browser. They automatically receive your IP address when this occurs. These technologies are used to measure the effectiveness of their advertising campaigns and/or to personalize the advertising content that you see on websites that you visit.
Note that WindFarmJobs has no access to or control over these cookies that are used by third-party advertisers.

DATA RETENTION
We retain your personal data for as long as:

• You keep your account open, or as long as it is needed to provide you services. Even if you use the service seldom, we retain your information and keep your profile open, unless you send us termination request. 
• We need it for invoicing services, or law or regulation require us to keep it.
• The termination request shall be send at info@behind-your-back.com However, the personal data might not be deleted in full if our obligations towards agreement, laws or regulation request to keep it.

As soon as we receive your request, we will do our best to proceed it in a timely manner.

PARTIES WE SHARE INFORMATION WITH
In order to keep the service running we share your personal information with:

• Background check companies.
• Payment processing companies for reporting, billing and other purposes that are required by our service agreement.
• Human Factory and the companies related to it (e.g. branches, subsidiaries etc.) to fulfil our obligations and provide our Services.
• Companies we use to support our business (e.g. hosting, data storage and technology providers).
• Government, and state body authorities

HOW WE USE YOUR DATA
Once we have obtained your data, we use it to:

• To provide our services and perform our contract obligations
• To support, consult and guide you
• To personalize and develop our service
• To build up our directory files and share then with you others users
• To provide you updates, job offers and marketing materials

WHEN WE COLLECT DATA

• When you use any part of the website
• When you submit your data purposely through registration and profiling or voluntarily by sending eMail or Feedback form or/and other means of communication

HOW WE STORE YOUR DATA
We endeavour to protect your data by storing it on our premises and secure servers managed by trusted third party and by using technical and organisational security measures to safeguard your personal data and to reduce the risk of loss, misuse, and unauthorised access, disclosure and alteration. Some of the safeguards we use include data encryption. 
Although we believe we have taken adequate and appropriate measures, no system is perfect and we therefore cannot guarantee that unauthorised access or theft will not occur. By submitting your personal data, you acknowledge that there is a permanent risk of personal data violation associated with any data transmission.

 
AUTOMATED PROCESSING AND PROFILING
In order to perform our service, we sort and filter records based on personal data, though no automatic decision on no aspect is being made. Typically automated profiling is done to group records based on working experience; such as seniority and trading region knowledge, phone number code, diploma type; including additional qualification certificates, and salary expectation.

DATA SUBMISSION RIGHTS
You decide which data you provide us with, however please mind that service might not be available in full without certain data. eMail us if that causes concern to seek for solution.

PRIVACY POLICY CHANGES
We reserve the right to change this Privacy Policy in full or partial at any given time. When crucial change is done, we will notify our users by eMail to provide you an opportunity to review update and terminate your account if you object to it.
If you keep using the service after we eMailed you notice about this Privacy Policy change you agree that collection, use and sharing of your personal data becomes subject to the update Privacy Policy, as of its effective date.

CHILDREN’S PERSONAL DATA
The service is not intended for children's and we don't not knowingly collect any personal data of children.

COMPLAINTS
In case you have any questions, concerns, or comments on our policy please contact us at below address:
e-Mail: info@behind-your-back.com
If you are not satisfied  how the complaints is handled you may also give one to the competent authority at https://ec.europa.eu/newsroom/article29/item-detail.cfm?item_id=612080

DATA REMOVAL
Complete request form to delete data, (including advanced part) by filling the fields with irrelevant information, so your actual actual will get deleted.

! It is important to specify the actual email address for the need of identification